Committee Descriptions

Nominations for the 2021-22 School year

Nominations: Cedar Wood PTA needs you! Our Nominations Committee is currently accepting nominations for the following positions: Co-President, Co-Vice President, Secretary, & Treasurer. See below for position descriptions.

Click Here to fill out the Nominations form. Nominations are due by February 26, 2021 EXTENDED: April 2, 2021.

You may nominate yourself or someone else. After the nomination form has been received. The committee will contact the person to further discuss the requirements of the desired position.

If you have any questions you’d like answered prior to filling out the form please don’t hesitate to contact us at: Nominate@CedarWoodPTA.org

Sincerely,

Paula Smith, Amy Weiher, Deanna Martin

Cedar Wood PTA Nominations Committee

Executive Team Job Descriptions

Co-Presidents: These shared positions are spokespersons for the PTA who work closely with the school principal and staff; Presides over monthly PTA membership meetings and Board of Director meetings; with approval of the executive committee, make one-year appointments to positions and committees; reserves all on campus room/field space for committees; works with committee chairs & be an ex officio member of all committees [except nominating & finacial review committees] (this doesn’t mean you have to volunteer with everything, you just need to check in with the committees); attend PTA training & track training of executive committee; make sure PTA is following the WSPTA’s Standars of Affiliation (SOAs); assure local PTA representation at council meetings; manage Google workspace as admin for the group; coordinates back-to-school events and information packets. Ideal skills/qualities: speaking in front of a group, leadership skills, diplomacy, organization, positive attitude. (approx. time commitment: 1-2 hrs/wk + meeting and event attendance)

Co-Vice Presidents: These shared positions coordinate PTA fundraisers (currently this is the inhouse coordinated fun run: Whale Walk); preside at meetings in the absence of a president; assists with other PTA-sponsored events; helps establish fundraising goals for the year; attends monthly membership and Board of Directors meetings; attends annual PTA training. Ideal skills/qualities: able to work well with others, decision making skills, positive attitude, attention to detail, basic spreadsheet skills are helpful, and have enthusiasm working with others. (approx. time commitment: Planning for Whale Walk starts the prior year: June-Oct: 5hrs/week (Whale Walk typically happens in Oct), Nov/Dec: 2hrs/week, Jan-May: <1hr/week + meeting and event attendance)

Treasurer: Serve as chair of the budget committee and present monthly budget report to the membership; maintain accurate financial records; makes deposits at the bank; enters data related to PTA budget; issues checks; reconciles bank accounts; present a written financial report every month at membership and Board of Directors meetings and at other times as requested by the president; provide all financial records if requested by any member of the board of directors; close the books at the end of the fiscal year (June 30th) and submit them for financial review; submit and pay dues/fees collected to WSPTA & Council; file state and national tax reports; renew financial related subscriptions/permits/insurance as needed; attend annual training. Ideal skills/qualities: knowledge of QuickBooks, bookkeeping experience-recommended but not required, attention to detail. (approx. time commitment: <1hr/week: June-Aug, 1-5 hrs/week: Sept-Oct, 1 hr/week: Nov-March, 2hrs/week: Apr-May + meeting and event attendance)

Secretary: Prepare accurate minutes of all membership meetings and Board of Directors meetings; maintains minutes and document notebook; maintain a roster of membership (including all standing and special committees); assists President with meeting schedule and notice to members; assists with keeping members informed; attends annual training. Ideal skills/qualities: good note taker, organization, working as part of a team, attention to detail. (approx. time commitment: <1hr/week + meeting and event attendance)

OPEN Committee Postitions – 2020-21

Thank you for volunteering and being a dedicated member of our PTA. Currently we have several open Committee Chair positions that need to be filled including:

  • Cultural Night & Cultural Connections
  • Staff Appreciation
  • Community Outreach
  • Community Partners
  • Co-Secretary
  • Co-Family Fun

Please contact president@cedarwoodpta.org if you can fill an open position or if you have any questions about Cedar Wood’s committees, programs or events.


Board Member Descriptions

Advocacy & Legislation: Monitor current legislation and inform the PTA of issues that involve children and education. Volunteers can access email updates and other sources from home and report information as needed. Attend monthly board & membership meetings.

Website: Help maintain and update the Cedar Wood PTA website. This is a year long commitment and time per week varies upon volume of information updated. Approximately 1-2 hours/week. Attend monthly board & membership meetings.

Family Fun: Plan and assist with evening events for Cedar Wood families. Approximately 4  events a year. Attend monthly board & membership meetings.

Memberships: Collect membership forms and payment. Enter member information into the state PTA database. Distribute membership cards. Participate in various PTA member building activities throughout the year. Attend monthly board & membership meetings.

Room Parents Coordinator: Communicate information to the room parents of each class via email, including school and PTA news, teacher’s birthday, and information on staff appreciation week. Attend monthly board & membership meetings.

Volunteer Coordinator: Collection and organization of volunteer interest forms at the beginning of the year. Give contact information of interested persons to Committee Chairs. Help recruit volunteers for various events. Attend monthly board & membership meetings.


Committee Chair Descriptions

Art Docent Chair: Coordinate Cedar Wood’s Art Docent program. Find or come up with 4-5 projects to have taught to students by parent volunteers. Prep supplies & coordinate volunteer trainings for each project. Classroom docents will teach projects in the classrooms about 4-5 times per year. discussing art concepts from a fine art print and organize an art activity based on the print (materials and art prints provided). Usually 1 hour a month.

Assemblies: Work with Cedar Wood staff and PTA exec team to coordinate and schedule school assemblies.

Awards: Coordinate, collect nominations for and announce winners for Golden Acorn, Outstanding Educator, and Outstanding Advocate. 

Before and After School Programs: We need a chairperson for this program. This person would communicate information to school and parents.

Birthday Book Club: Work with Mr. Smith to implement the library’s Birthday Book Club. Distribute and collect forms.

Book Fair: Held twice a year during student conference week in October and March. Various 1-2 hour shifts helping set-up or take down in library…or selling books during the fair. Book fair is open 8:30-9:15 am and 1-4 pm, and one evening.

Community Outreach: Help organize and announce community outreach events. Help collect and deliver donations. Opportunities are available for those who can commit only 30 minutes or a few hours. (30+ minutes, various dates)

Community Partners (Box Tops, AmazonSmile, etc…): Help promote passive fundraisers to generate free money for our school such as Box Tops, Labels for Education, and programs such as Fred Meyer Community partners, Target RED Card and more! Volunteers needed to process labels and promote programs.

Cultural Connections: NEW! Help share fun culturally based educational materials, dances, stories, recipes, etc. 

Cultural Night/Taste of the World: Work closely with our school’s counselors to organize and promote these 2 evening events. Promoting the cultural diversity and inclusion of our school.

Directory: Distribute forms and collect contact information and permission from all families for the Friendship Directory. Create directory, organize printing of directories, and distribute to students. September – October.

Fifth Grade Celebration: (Typically held by non 5th grade parent). Organize the end of the year 5th grade celebrations. 

Financial Review: Three PTA members review the financial records and fill out an audit checklist. Accountants are welcome but checkbook balancing skills are sufficient. Audits are scheduled at the convenience of the auditors and can be outside of school hours. Present findings to the Board of directors and to the membership. (~2 hours Jan. & June)

Grants: Coordinate 1 or 2 grant cycles. Collect and review grant applications, present grant applications to Board of Directors for approval. 

Jr Achievement: Coordinate volunteers to teach Jr Achievement program in student classrooms.

Newsletter/communications: Collect information for and publish weekly eNewsletter. Make announcements and maintain social media accounts. (Facebook, Twitter, Instagram, YouTube). [Must have personal logins to access a few of the accounts.] 

Nominations: Comprised of committee of 3 PTA volunteers: Sole purpose of this committee is to find a slate of nominees for the executive committee (Co-Presidents, Co-Vice Presidents, Secretary, & Treasurer) for the following year. Commitee serves from January-March, and is desolved following the election. 

Popcorn Buddies: Help prepare and serve popcorn one Friday a month during lunches.

Read-at-home (AquaSox): Implement the read-at-home program. Track and collect forms, distribute prizes & collect payment for additional tickets purchased.

Reflections: Assist with student participation in the national Reflections art program competition. Both creative and administrative opportunities are available, many of which can be done at home. (1+ hours, Fall)

Running Club: Work closely with staff to advertise programs, track student miles, distribute tokens.

Spirit Wear: Assist with tallying orders (Oct. /Nov.) and distributing items (December).

Staff Appreciation: Assist with various events to demonstrate appreciation for Cedar Wood staff members. Periodically provide food for monthly staff meals (dessert, soup, salad, etc.).

Watch D.O.G.S: Assist with coordinating the national Watch Dog program at CW. (1-2 events)

Yearbook Committee: Help put together and publish the school yearbook. Any computer or digital scrap-booking experience is great.

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Cedar Wood Elementary PTA