Committee Descriptions

Thank you for volunteering and being a dedicated member of our PTA. Currently we have several open Committee Chair positions that need to be filled including:

  • Cultural Night & Cultural Connections
  • Staff Appreciation
  • Community Outreach
  • Community Partners
  • Co-Secretary
  • Co-Family Fun

Please contact president@cedarwoodpta.org if you can fill an open position or if you have any questions about Cedar Wood’s committees, programs or events.

Executive Team Job Descriptions

Co-Presidents: These shared positions are spokespersons for the PTA who work closely with the school principal and staff; coordinates monthly PTA membership meetings and Board of Director meetings; prepares weekly email newsletter; works with committee chairs; attend PTA training; coordinates back-to-school events and information packets. Ideal skills/qualities: speaking in front of a group, leadership skills, diplomacy, organization, positive attitude.

Co-Vice Presidents: These shared positions coordinate PTA fundraisers; assists with other PTA-sponsored events; helps establish fundraising goals for the year; attends monthly membership and Board of Directors meetings; attends annual PTA training. Ideal skills/qualities: able to work well with others, decision making skills, positive attitude, attention to detail, and have enthusiasm working with others. 

Treasurer: Makes deposits at the bank; enters data related to PTA budget; issues checks; reconciles bank accounts; presents monthly budget updates at membership and Board of Directors meetings; attends annual training. Ideal skills/qualities: knowledge of QuickBooks, bookkeeping experience, attention to detail.

Secretary: Takes minutes at monthly membership meetings and monthly Board of Directors meetings; maintains minutes and document notebook; assists President with meeting schedule and notice to members; assists with keeping members informed; attends annual training. Ideal skills/qualities: good note taker, organization, working as part of a team, attention to detail.


Board Member Descriptions

Advocacy & Legislation: Monitor current legislation and inform the PTA of issues that involve children and education. Volunteers can access email updates and other sources from home and report information as needed.

Communications/Website: Help maintain and update the Cedar Wood PTA website. This is a year long commitment and time per week varies upon volume of information updated. Approximately 1-2 hours/week.

Family Fun: Plan and assist with evening events for Cedar Wood families. Approximately 4  events a year.

Memberships: Collect membership forms and payment. Enter member information into the state PTA database. Distribute membership cards. Participate in various PTA member building activities throughout the year

Room Parents Coordinator: Communicate information to the room parents of each class via email, including school and PTA news, teacher’s birthday, and information on staff appreciation week.

Volunteer Coordinator: Collection and organization of volunteer interest forms at the beginning of the year. Give contact information of interested persons to Committee Chairs. Help recruit volunteers for various events.


Committee Chair Descriptions

Art Docent: Help teach in your child’s classroom once a month discussing art concepts from a fine art print and organize an art activity based on the print (materials and art prints provided). Usually 1 hour a month.

Assemblies: Work with Cedar Wood staff and PTA exec team to coordinate and schedule school assemblies.

Audit Committee: Three PTA members review the financial records and fill out an audit checklist. Accountants are welcome but checkbook balancing skills are sufficient. Audits are scheduled at the convenience of the auditors and can be outside of school hours. (~2 hours Jan. & June)

Before and After School Programs: We need a chairperson for this program. This person would communicate information to school and parents.

Birthday Book Club: Work with Mr. Smith to implement the library’s Birthday Book Club. Distribute and collect forms.

Book Fair: Held twice a year during student conference week in October and March. Various 1-2 hour shifts helping set-up or take down in library…or selling books during the fair. Book fair is open 8:30-9:15 am and 1-4 pm, and one evening.

Community Partners (Box Tops/Labels for Education etc…): Help promote passive fundraisers to generate free money for our school such as Box Tops, Labels for Education, and programs such as Fred Meyer Community partners, Target RED Card and more! Volunteers needed to process labels and promote programs.

Community Outreach: Help organize and announce community outreach events. Help collect and deliver donations. Opportunities are available for those who can commit only 30 minutes or a few hours. (30+ minutes, various dates)

Cultural Connections: NEW! Help share fun culturally based educational materials, dances, stories, recipes, etc. 

Directory: We are looking for someone to do next years directory. Distribute forms and collect contact information and permission from all families for the Friendship Directory. Create directory, organize printing of directories, and distribute to students. September – October.

Popcorn Buddies: Help prepare and serve popcorn one Friday a month during lunches.

Reflections: Assist with student participation in the national Reflections art program competition. Both creative and administrative opportunities are available, many of which can be done at home. (1+ hours, Fall)

Spirit Wear: Assist with tallying orders (Oct. /Nov.) and distributing items (December).

Staff Appreciation: Assist with various events to demonstrate appreciation for Cedar Wood staff members. Periodically provide food for monthly staff meals (dessert, soup, salad, etc.).

Yearbook Committee: Help put together and publish the school yearbook. Any computer or digital scrap-booking experience is great.

Watch D.O.G.S: Assist with coordinating the national Watch Dog program at CW. (1-2 events)

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Cedar Wood Elementary PTA